Professional scripts for every kind of absence — vacations, business trips, parental leave, and sick days. Copy a script, customize the placeholders, and record it in minutes.
When you are away and a caller hits your generic voicemail, they have no idea whether you will call back in an hour or in two weeks. Many will call competitors instead of waiting. A proper out of office voicemail greeting fixes that in seconds: it tells callers you are away, when you return, and who can help in the meantime — so business keeps moving while you are gone.
The scripts below cover every common absence: vacations with a firm return date, business trips with limited availability, parental and sick leave, plus versions for solo business owners and team members with colleague coverage. Swap in your details for placeholders like [Your Name] and [Date], then copy the script. For everyday closed-hours messages, see our after hours voicemail greetings instead.
Greetings with return dates, backup contacts, and versions for when your return is open-ended
Hello, you have reached [Your Name]. I am on vacation from [Date] through [Date] and will have limited access to voicemail. Please leave your name, number, and a brief message, and I will return your call when I am back in the office on [Date]. Thank you.
Hello, you have reached [Your Name]. I am on vacation until [Date]. For urgent matters, please contact [Backup Name] at [555-123-4567]. Otherwise, leave a message and I will be happy to help you when I return on [Date]. Thank you for your understanding.
Thank you for calling [Your Company Name]. We are closed for vacation from [Date] through [Date] and will not be available during this time. We will reopen on [Date] and look forward to assisting you then. Thank you for your understanding.
Hello, you have reached [Your Name]. I am currently away from the office with limited phone access. Please leave your name and number, and I will return your call as soon as I am back. For urgent matters, please email [your-email@company.com]. Thank you.
Hi, this is [Your Name]. I am out of the office until [Date], recharging so I can serve you better when I return. Leave a message and I will make your call my first priority when I am back. For anything urgent, email [your-email@company.com]. Thanks!
Thank you for calling [Your Company Name]. Our office is closed for vacation until [Date]. For emergencies, please call our emergency line at [555-999-0000]. For all other inquiries, leave a message and we will respond when we reopen on [Date]. Thank you.
Turn any script on this page into a professional recording with AI voices and optional background music.
Professional greetings for work travel and longer planned or unplanned absences
Hello, you have reached [Your Name]. I am traveling on business through [Date] and checking messages once daily. Please leave your name, number, and a brief message, and I will get back to you as soon as I can. For immediate assistance, contact our office at [555-123-4567]. Thank you.
Hi, this is [Your Name]. I am attending a conference through [Date] and may be slow to respond. Please leave a detailed message and I will return your call by [Date]. If your matter cannot wait, please email [your-email@company.com]. Thank you for your patience.
Hello, you have reached [Your Name]. I am on parental leave and will return to the office on [Date]. During my leave, please contact [Colleague Name] at [555-123-4567] or [colleague-email@company.com] for assistance with any matter. Thank you, and I look forward to reconnecting when I return.
Hello, this is [Your Name]. I am currently on leave and not checking voicemail regularly. For all business matters, please contact [Colleague Name] at [555-123-4567], who is fully briefed and happy to help. Thank you.
Hello, you have reached [Your Name]. I am out of the office today due to illness. I will respond to messages as soon as I am able to return. If your matter is urgent, please contact [Colleague Name] at [Extension or Number]. Thank you for your understanding.
Thank you for calling [Your Company Name]. [Your Name] is out of the office unexpectedly. Your call is important — please leave your name and number, and a member of our team will follow up with you today. Thank you for your patience.
Greetings for one-person businesses and for team members who can refer callers to a colleague
Thank you for calling [Your Company Name]. This is [Your Name], and I am away from the business until [Date]. Because I personally handle every client, I will respond to your message myself as soon as I return. Please leave your name, number, and a brief message. Thank you for your patience.
Hi, you have reached [Your Name] at [Your Company Name]. I am out of the office until [Date]. Bookings and orders placed through [www.yourcompany.com] will continue to be processed automatically. For everything else, leave a message and I will reply on [Date]. Thank you!
Hello, you have reached [Your Name] in the [Department] department. I am out of the office until [Date]. For immediate assistance, please contact my colleague [Colleague Name] at extension [Number], who will be glad to help. Otherwise, leave a message and I will respond when I return. Thank you.
Hello, this is [Your Name]. I am out of the office until [Date]. If you are calling about an existing order or account, our support team can help right away at [555-123-4567]. For everything else, leave a message and I will call you back when I return. Thank you.
Hello, you have reached [Your Name]. I am away until [Date]. My calendar remains open for bookings at [www.yourcompany.com/schedule] — appointments will be confirmed on my return. For urgent matters, please email [your-email@company.com]. Thank you and talk soon.
Thank you for calling [Your Company Name]. Our founder, [Your Name], is traveling until [Date]. Our team is still fully available Monday through Friday, 9 AM to 5 PM at [555-123-4567]. Or leave a message here and [Your Name] will respond personally after [Date]. Thank you.
A good out of office greeting balances transparency with security: give callers enough information to plan around your absence, without broadcasting details that don't help them. Follow the checklist below and record the greeting before you leave — not from the airport.
Paste any script into our generator, pick a professional AI voice, and download your MP3 before you head out the door.
Turn This Script Into a RecordingState your name, that you are away, your return date if you can share it, who to contact for urgent matters, and a prompt to leave a message. Keep it under 30 seconds and avoid sharing personal travel details.
Include a return date whenever possible — it dramatically reduces repeat calls and sets clear expectations. If your return is uncertain, say you are away with limited phone access and will respond as soon as you return, and point urgent callers to a colleague.
Yes, if someone is covering for you. Give the colleague's name and direct number or extension so urgent matters get handled without waiting for your return. Always confirm with the colleague first and keep their contact details current.
Use an AI voicemail generator: paste your script, choose a professional voice, and download a studio-quality MP3 in minutes. Turn your script into a professional recording before your trip and upload it to your phone system in one step.
Turn any script on this page into a professional recording with AI voices and optional background music.
